Archivists
Appraise, edit, and direct safekeeping of permanent records and historically valuable documents. Participate in research activities based on archival materials.
Sample of reported job titles:
Archival Records Clerk, Archivist, Film Archivist, Museum Archivist, Museum Registrar, Records Manager, Reference Archivist, State Archivist, University Archivist
Occupation-Specific Information
Tasks
- Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology.
- Organize archival records and develop classification systems to facilitate access to archival materials.
- Authenticate and appraise historical documents and archival materials.
- Provide reference services and assistance for users needing archival materials.
- Direct activities of workers who assist in arranging, cataloguing, exhibiting, and maintaining collections of valuable materials.
Technology Skills
- Data base user interface and query software:Adlib Information Systems Adlib Archive,Archivists' Toolkit,Archon,Database software,DiMeMa CONTENTdm,FileMaker Pro,Gallery Systems The Museum System,Microsoft Access,PREMIS
- Desktop publishing software:Adobe Systems Adobe InDesign
- Development environment software:Adobe Systems Adobe Creative Suite,Encoded archival system EAD
- Document management software:Adobe Systems Adobe Acrobat,Omeka software
- Electronic mail software:Microsoft Outlook
Occupational Requirements
Work Activities
- Getting Information:Observing, receiving, and otherwise obtaining information from all relevant sources.
- Documenting/Recording Information:Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Working with Computers:Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Communicating with People Outside the Organization:Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
- Communicating with Supervisors, Peers, or Subordinates:Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Detailed Work Activities
- Develop library or archival databases.
- Develop policies or procedures for archives, museums or libraries.
- Direct activities of subordinates.
- Edit documents.
- Evaluate characteristics of archival or historical objects.
Work Context
- Electronic Mail:100% responded"Every day"
- Indoors, Environmentally Controlled:93% responded"Every day"
- Telephone:79% responded"Every day"
- Face-to-Face Discussions:79% responded"Every day"
- Spend Time Sitting:71% responded"More than half the time"
Worker Requirements
Skills
- Reading Comprehension:Understanding written sentences and paragraphs in work-related documents.
- Writing:Communicating effectively in writing as appropriate for the needs of the audience.
- Active Listening:Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking:Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Active Learning:Understanding the implications of new information for both current and future problem-solving and decision-making.
Knowledge
- History and Archeology:Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
- English Language:Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Customer and Personal Service:Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Administrative:Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Administration and Management:Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Education
How much education does a new hire need to perform a job in this occupation? Respondents said:
- 81%Master's Degree
- 13%Bachelor's Degree
Worker Characteristics
Abilities
- Category Flexibility:The ability to generate or use different sets of rules for combining or grouping things in different ways.
- Information Ordering:The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Written Comprehension:The ability to read and understand information and ideas presented in writing.
- Written Expression:The ability to communicate information and ideas in writing so others will understand.
- Near Vision:The ability to see details at close range (within a few feet of the observer).
Interests
- Conventional:Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
- Investigative:Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.
Work Values
- Independence:Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
- Achievement:Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
- Recognition:Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.
Work Styles
- Attention to Detail:Job requires being careful about detail and thorough in completing work tasks.
- Integrity:Job requires being honest and ethical.
- Dependability:Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Cooperation:Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Achievement/Effort:Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
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