Legal Secretaries and Administrative Assistants
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
Sample of reported job titles:
Confidential Secretary, Coordinating Legal Practice Assistant, Judicial Administrative Assistant, Legal Administrative Assistant, Legal Administrative Secretary, Legal Coordinator, Legal Office Support Assistant, Legal Secretary, Magistrate Assistant, Secretary
Occupation-Specific Information
Tasks
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Make photocopies of correspondence, documents, and other printed matter.
- Organize and maintain law libraries, documents, and case files.
Technology Skills
- Accounting software:Accounting software,Amortization calculation software,Billing software,Chrome River Expense,Intuit QuickBooks,Quicken,Sage 50 Accounting,Thomson Reuters Elite Billing Manager,Vertican Technologies Collection Master
- Analytical or scientific software:Litigation management software
- Calendar and scheduling software:Aderant CompuLaw,Appointment scheduling software
- Cloud-based data access and sharing software:Dropbox
- Data base user interface and query software:A1-Law,Database software,Electronic adjudication management systems EAM,LexisNexis Time Matters,Microsoft Access
Occupational Requirements
Work Activities
- Organizing, Planning, and Prioritizing Work:Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Working with Computers:Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Getting Information:Observing, receiving, and otherwise obtaining information from all relevant sources.
- Performing Administrative Activities:Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Communicating with Supervisors, Peers, or Subordinates:Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Detailed Work Activities
- Answer telephones to direct calls or provide information.
- Issue documentation or identification to customers or employees.
- Make travel, accommodations, or entertainment arrangements for others.
- Obtain personal or financial information about customers or applicants.
- Operate office equipment.
Work Context
- Electronic Mail:99% responded"Every day"
- Telephone:96% responded"Every day"
- Indoors, Environmentally Controlled:90% responded"Every day"
- Face-to-Face Discussions:81% responded"Every day"
- Letters and Memos:73% responded"Every day"
Worker Requirements
Skills
- Reading Comprehension:Understanding written sentences and paragraphs in work-related documents.
- Writing:Communicating effectively in writing as appropriate for the needs of the audience.
- Active Listening:Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Speaking:Talking to others to convey information effectively.
- Time Management:Managing one's own time and the time of others.
Knowledge
- Administrative:Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Law and Government:Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
- English Language:Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Education
How much education does a new hire need to perform a job in this occupation? Respondents said:
- 30%Some College Courses
- 23%Bachelor's Degree
- 19%Associate's Degree (or other 2-year degree)
- 19%High School Diploma - or the equivalent (for example, GED)
- 8%Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production)
Worker Characteristics
Abilities
- Oral Comprehension:The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Comprehension:The ability to read and understand information and ideas presented in writing.
- Near Vision:The ability to see details at close range (within a few feet of the observer).
- Written Expression:The ability to communicate information and ideas in writing so others will understand.
- Oral Expression:The ability to communicate information and ideas in speaking so others will understand.
Interests
- Conventional:Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
- Enterprising:Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Work Values
- Relationships:Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
- Support:Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
- Working Conditions:Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
Work Styles
- Attention to Detail:Job requires being careful about detail and thorough in completing work tasks.
- Integrity:Job requires being honest and ethical.
- Dependability:Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Cooperation:Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Independence:Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
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