Library Assistants, Clerical
Compile records, and sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
Sample of reported job titles:
Acquisitions Assistant, Cataloging Assistant, Library Aide, Library Assistant, Library Associate, Library Circulation Assistant, Library Clerical Assistant, Library Clerk, Library Services Assistant
Occupation-Specific Information
Tasks
- Enter and update patrons' records on computers.
- Process new materials including books, audio-visual materials, and computer software.
- Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
- Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.
- Instruct patrons on how to use reference sources, card catalogs, and automated information systems.
Technology Skills
- Data base user interface and query software:Database software,Microsoft Access,Recordkeeping software
- Desktop publishing software:Microsoft Publisher
- Document management software:Adobe Systems Adobe Acrobat
- Electronic mail software:Microsoft Outlook
- Graphics or photo imaging software:Adobe Systems Adobe Photoshop
Occupational Requirements
Work Activities
- Working with Computers:Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Getting Information:Observing, receiving, and otherwise obtaining information from all relevant sources.
- Establishing and Maintaining Interpersonal Relationships:Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Communicating with Supervisors, Peers, or Subordinates:Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Updating and Using Relevant Knowledge:Keeping up-to-date technically and applying new knowledge to your job.
Detailed Work Activities
- Answer telephones to direct calls or provide information.
- Arrange items for use or display.
- Attach identification information to products, items or containers.
- Calculate financial data.
- Collect deposits, payments or fees.
Work Context
- Electronic Mail:93% responded"Every day"
- Face-to-Face Discussions:91% responded"Every day"
- Indoors, Environmentally Controlled:86% responded"Every day"
- Work With Work Group or Team:71% responded"Extremely important"
- Telephone:67% responded"Every day"
Worker Requirements
Skills
- Service Orientation:Actively looking for ways to help people.
- Active Listening:Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Reading Comprehension:Understanding written sentences and paragraphs in work-related documents.
Knowledge
- Customer and Personal Service:Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Administrative:Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- English Language:Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Education and Training:Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Education
How much education does a new hire need to perform a job in this occupation? Respondents said:
- 50%High School Diploma - or the equivalent (for example, GED)
- 14%Some College Courses
- 12%Associate's Degree (or other 2-year degree)
- 11%Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production)
- 9%Less than a High School Diploma
Worker Characteristics
Abilities
- Oral Expression:The ability to communicate information and ideas in speaking so others will understand.
- Written Comprehension:The ability to read and understand information and ideas presented in writing.
- Information Ordering:The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Oral Comprehension:The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Near Vision:The ability to see details at close range (within a few feet of the observer).
Interests
- Conventional:Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
- Realistic:Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
- Social:Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
Work Values
- Relationships:Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
- Support:Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
- Achievement:Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
Work Styles
- Cooperation:Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Dependability:Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Integrity:Job requires being honest and ethical.
- Concern for Others:Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
- Attention to Detail:Job requires being careful about detail and thorough in completing work tasks.
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